Walk around the machine and answer every check. Anything not right, mark it as a defect and describe it.
Documents, operator and approach
A1 Operator holds a valid card for this category of machine and is authorised for the task.
OKDefectN/A
A3 Walk the machine before starting. No fresh damage, no cracks to structure, no missing parts.
OKDefectN/A
Fluids, leaks and environment
A6 Engine oil and coolant levels correct. Fan belt and radiator matrix clear of debris.
OKDefectN/A
A7 Hydraulic oil level correct. Hoses, rams and fittings free from chafing, splits and weeping.
OKDefectN/A
Describe the defect
Keep an eye on itRecorded on the sheet. No repair job raised.Needs repair — machine still usableA repair job is raised. You can carry on using the machine.Stops the machine being usedThe machine is tagged DO NOT USE and your site manager is told.
Cab, controls and braking
A17 All controls and gauges operate correctly. No warning lights or fault codes on start up.
OKDefectN/A
A18 Service brake and parking brake tested and effective before leaving the parking position.
OKDefectN/A
360 excavator checks
B2 Quick hitch: pin fitted and secured, checked from the ground after every attachment change.
OKDefectN/A
4 Photos of the machine
Inside / cabRetake
FrontRetake
RearRetake
Left sideRetake
Right sideRetake
Serial plateCAT 320S/N CAT0320F-44712019 · 22,100 kgRetake
5 Condition and sign-off
Overall condition (1 = poor, 5 = excellent)
12345
You've marked a fault that stops this machine being used. Submitting will record your inspection and tag the machine DO NOT USE — the check-in will be blocked and the site manager notified.
By submitting, I confirm the checks above were carried out honestly and accept responsibility for this machine while it is checked in to me today.
Sign and check in →
Checked in — you're good to go
360 Excavator is checked in to you for today. Your inspection and CSCS details are on record. The check-in ends automatically after 8 hours or at midnight — check in again before you use it tomorrow.
DO NOT USE this machine
A fault you reported stops this machine being used. Your inspection has been recorded, the machine is tagged DO NOT USE, and the site manager has been notified. Do not operate it.
No app or login for operators
A QR label on every machine
The site team sees it live
Saving produces its QR label
A private key for this one machine
Any phone camera
No app, no login
OK, Defect or N/A
Six photos, cab to serial plate
On the register, live
Check-in blocked
Machine tagged DO NOT USE
Urgent alert to the site manager
Live, to the second
Ends by itself after 8 hours or at midnight
BeforeWith the system
Before: Paper pre-use sheets filled in, filed and chased
With the system: A two-minute check-in on the operator's own phone
Before: No clear view of who is using which machine
With the system: A live list of every machine in use and its operator
Before: Defects noticed late, or passed on by word of mouth
With the system: A stopping defect tags the machine and alerts the manager at once
Before: Hire decisions made from memory
With the system: A register with photos, hours and history for every machine
Safety you can evidence
Every check-in is a dated record with the operator's card, the answers and six photographs, ready for an audit or an incident review.
Nothing to install
Subcontractors and visiting operators use the phone they already carry. There is no app to download and no account to create.
Faster decisions on hire
Idle and off-hire machines are visible, so the team can return what is not being used instead of paying for it.
