Fewer hours keying
The team reviews coding instead of typing it, and only looks closely where the AI is unsure.

01/ 08
Portal › Northfield Plant Hire Ltd
All entities Search… ⌘KNewASFinance · Accounts payable
Drop in a supplier invoice in any format — PDF, photo, iPhone HEIC, Excel or CSV. It is normalised to an archival PDF, and Hynes reads it, splits out each invoice in the file, and codes every line ready for review.
AP inbox
Invoice INV-20418 · 2026-10-02 · Net £3,860.00 · VAT £772.00 · Gross £4,632.00
Category
Read with 94% confidence. Chosen because the invoice says “13t excavator hire”.
Will go to Dan Whitford (Plant hire).
Project for the whole invoice
Checks & findings
Nothing blocking · 1 acknowledged by Dan Whitford
Purchaser sign-off
Signed off by Sam Price · received as billed
Filed with Sage · PDF attached
Blocks payment
Nothing blocks paymentAcknowledge before approving · 1
Rate increase Hydraulic breaker charged at £68.00/Day vs expected £62.00 (+9.7%)For information · 1
Low confidence 1 line read with less than 70% confidenceInvoices routed to you for a decision. Anything over £50,000 gross (inc. VAT) needs one senior approver as well.
Plant hire · 1 to review · purchaser sign-off: awaiting
Sent by Amira Shah on 2026-10-03 · Plant hire · payment due 2026-11-01
Acknowledged
Rate increase Hydraulic breaker charged at £68.00/Day vs expected £62.00 (+9.7%)
Accepted by you on 2026-10-03 — “New breaker rate agreed with Northfield on 28 Sep.”
For information (1)
13t excavator hire, w/e 26 Sep5£310.00£1,550.00
Hydraulic breaker hire5£68.00£340.00
Delivery and collection2£145.00£290.00
6t dumper hire, w/e 26 Sep5£224.00£1,120.00
Red diesel1£560.00£560.00
Net£3,860.00
VAT 20%£772.00
Total due£4,632.00
Pay to Northfield Plant Hire Ltd · sort code 40-11-62 · account 7342 1190 · 30 days
Supplier history · Northfield Plant Hire
Hydraulic breaker · day rate · last 10 invoices£68.00 · +9.7%Approval needed: Northfield Plant Hire Ltd £4,632.00 (Plant hire)
Northfield Plant Hire Ltd · INV-20418 · £4,632.00 · payment due 2026-11-01
Open the approval queueEnergistics Accounts Portal. Replies go to the accounts mailbox.Approval routing
Attachments
WHE Accounts
Please confirm the goods or services were received as billed.
Northfield Plant Hire LtdINV-20418 · approved by Dan Whitford
Gross total£4,632.00
What was bought
Northfield Plant Hire Ltd · INV-20418 · £4,632.00
Counted from approval
Before: Invoices keyed into the ledger line by line
With the system: Every line read and coded as it arrives
Before: Coding checked by eye, if at all
With the system: Order references matched to their purchase orders
Before: Approvals chased by email
With the system: Each invoice routed to the right approver, with a clear queue
Before: Duplicates and changed bank details caught late
With the system: Payment blocked until a problem is put right
The team reviews coding instead of typing it, and only looks closely where the AI is unsure.
Duplicates, rate changes and unverified bank details are raised before anyone can approve, not after the money has gone.
Every invoice carries its checks, approvals and sign-off, with the PDF filed against the Sage record.