HyneSite · Site access and right to work
Every person on site, verified at the gate
New workers register on the gate tablet, a site manager checks their right to work before the first shift, and every arrival after that is checked at the gate, by face or by name. The site team sees who is on site, whose checks are due and who was turned away, supplier by supplier.
Built by Hynesense, not yet live on a site
- Checked before the first shift
- Face sign-in only with consent
- Every refusal recorded
How it works
The work, step by step
Step 1 of 10 · Register
New workers register themselves at the gate
A new starter taps New here? on the gate tablet and answers one question at a time: name, date of birth, contact details, company, trade and someone to call in an emergency. There's nothing for the site team to type.
Step 2 of 10 · Evidence
They say how they'll show their right to work
A share code from GOV.UK, a passport or other document, or an Application Registration Card. Documents are photographed on the tablet, and anyone who isn't sure is helped by the site manager.
Step 3 of 10 · Face
Face sign-in, only if they agree
The tablet explains it before asking, and saying no never affects their work. If they agree, one photo is turned into a face template and the photo isn't kept. They leave with a reference for the gate person.
Step 4 of 10 · Check
A site manager checks before the first shift
The site manager gets a notification. In the portal they check the share code on GOV.UK, record the outcome with a copy of the result, tick off the site induction and approve. Until then the gate turns the worker away.
Step 5 of 10 · Gate
Checked at the gate, every time
Amir taps Sign in and looks at the camera. HyneSite recognises his face, checks his right to work and his induction for this site, and signs him in. He's on the live list straight away.
Step 6 of 10 · Refused
No valid check, no entry
The gate person can sign someone in by name, but the same rules apply. With no right-to-work check on record, the tablet refuses the sign-in and records why, so the site team can follow it up.
Step 7 of 10 · On site
Who is on site, right now
Everyone signed in today and not yet out, by site and company, with how long they've been on site and whether they signed in by face or by name. Site managers have it on their phone too.
Step 8 of 10 · Rechecks
Rechecks before permission runs out
Time-limited permission gets a follow-up date. HyneSite lists it 60 days ahead, and by default the gate refuses anyone whose recheck is overdue. The whole register exports for an inspection.
Step 9 of 10 · Suppliers
Every supplier held to the same standard
Each agency and subcontractor, with how many of their people are active and whose checks need attention. Their workers go through the same checks, at the same gate, as your own staff.
Step 10 of 10 · Records
A record of every decision
Every sign-in, sign-out and refusal is kept with who recorded it, and the audit log shows who changed what, and when. Gate activity and the right-to-work register both export.
What it changes
From paper sign-in sheets and documents taken on trust to a recorded right-to-work check for everyone who comes through the gate.
Before
- A paper sign-in sheet, and no clear headcount
- Right-to-work copies in a folder, if they were taken at all
- Agency and subcontractor labour taken on trust
- Follow-up checks remembered, or missed
After
- Every arrival signed in at the gate tablet, with a live list of who is on site
- Each check recorded the Home Office way, with a copy of the evidence
- Everyone checked the same way, whoever supplies them
- Rechecks listed 60 days ahead, and refused at the gate once overdue
No check, no entry
The gate tablet applies the same rules to everyone, every time, and records every refusal with its reason.
Evidence you can show
Every check is recorded with how it was done, who did it and a copy of the result, ready for an inspection.
Less paperwork at the gate
Workers register themselves on the tablet, so the site team checks and approves instead of filling in forms.
Our own product
HyneSite
HyneSite is a Hynesense product, built in full and waiting for its first site. Run construction or energy sites? Put it on your gate.